By Stefanie Lewis
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Extra info for Events Made Simple: Organise Your Next Function on Time and Within Budget
If you are lucky enough to receive sponsorship for your event, some of the money initially allocated to specific budget expenses can be reallocated to other areas. Please remember that sponsorship should be treated as additional income as opposed to an income stream because you can never guarantee it will be secured. Events Made Simple PAGES 27/5/04 12:37 PM Page 23 G E T T I N G S TA R T E D 23 So far we have talked about the elements that enable you to visualise your event. Before you get stuck into the actual planning, let’s look at how the theory applies to a practical situation.
M. m. m. m. m. m. Conclusion of day one courses and helpful resources for event managers. They can also assist with all aspects of event planning, including the sourcing of venues. nz>. Professional conference organisers and event management companies External consultants can also be hired to assist in planning an event. To source an organisation near you, look up ‘Conference Organisers’ in the Yellow Pages or undertake a search on the Internet. If you are planning an event for the first time it is sometimes helpful just to talk to someone about it.
To ensure you source an accredited event organiser, it may be wise to contact a professional association such as the Meetings Industry Association of Australia, New Zealand Convention Association or your local convention/tourism bureau. Venue inspections are important because they provide you with a context in which to visualise your event. To arrange an inspection, contact the venue manager or coordinator. You can prepare for the inspection by: • Requesting an information pack to be sent to you beforehand— this may include sample menus, venue floor plans, terms and conditions of function room hire; • Looking at the venue’s website; and • Preparing a list of questions to ask at the inspection.